Bid Co-ordinator - Birmingham
Hybrid Working - Competitive Salary + Benefits Package
Full-Time, Permanent
Due to continued growth, we are looking for a Bid Co-ordinator based in Henry Riley’s Birmingham office to join and enhance our busy Marketing and Bid team. This role will report into and work closely with the Marketing and Bid Executive.
You will be responsible for supporting and strengthening the company’s ability to win and deliver on tender processes. You will do this by ensuring that the content of tender documentation is high quality, consistent in style and delivered efficiently.
This is a role which will focus on raising Henry Riley’s profile in the market in line with our business objectives, targets, and ambitions. The Bid Co-ordinator will be experienced in attending proposal kick-off meetings, attending review meetings / final document review, managing document preparation / sign off, document production (electronic and hard copy), and delivery of the completed proposal.
Our internal values of ‘be ambitious, act with integrity, be progressive, service matters, and celebrate success’ are key to how we operate as a business and as a Marketing department. We are looking for someone who can bring new ideas to the table, who has a willingness to adapt in line with the changing landscape of the industry and our business as it develops and improves, whilst also having strong teamwork skills.
Key tasks and responsibilities of the Bid Co-ordinator role include:
- Co-ordinating the compilation, completion and submitting comprehensive PQQ/ITT responses incorporating the requirements of the specification, within strict timescales.
- Provide structured document format and text for others contributing to bid. Quality assure, checking consistency and correct grammar as necessary.
- Review and amend draft bid considering feedback from Peers, Directors and the Marketing and Bid Executive.
- Working closely with the wider marketing team so that we deliver best practice documents.
- Responsibility for maintenance and development of procurement portals.
- Monitoring procurement portals, download tender documents as required and manage communications.
- Contribute to development and upkeep of project case studies and staff CVs.
- Support the marketing team with any other business development activity as required.
Desired Skills, Experiences and Behaviours:
- Prior experience of working in a bid coordinator role or similar equivalent role as part of a bid management team is desired.
- It would be highly advantageous if your prior experience was specifically within the built environment and/or with a construction company. However, we welcome applications with transferable bid management skills from other sectors.
- Experience of managing and coordinating the production and completion of Selection Questionnaires (SQ’s) and tenders.
- Previous exposure to editing bid content and re-writing where necessary.
- We require candidates to have prior experience using MS Office Suite and InDesign.
- Attention to Detail: Strong attention to detail to ensure accuracy and consistency in documentation produced.
- Basic Design Principles: Understanding of design fundamentals including layout, typography etc.
- Experience in attending and participating in tender review meetings.
- Excellent organisational and time management skills with the ability to work effectively and flexibly under pressure and to deadlines.
- Excellent communication skills with the confidence to communicate with all levels. of staff and management regularly over the phone and face-to-face.
- The ability to learn new procedures quickly and liaise with clients and staff on many different levels.
- Innovative and adaptable to change with a professional and dedicated attitude.
- Able to take initiative and work pro-actively.
- Able to take responsibility for managing their work and working with minimal. supervision to achieve the outcomes required for the team.
- Willingness to develop, learn and progress within your career.
- Strong attention to detail – proof reading skills with a keen eye for accuracy and detail, including responses to adhere to word/page limits.
About Henry Riley
Investors in People accredited since 1998, Henry Riley is an international property and construction consultancy, who, for the last 130 years have been industry leaders in cost management, project management, health & safety, and advisory services.
Our success isn’t solely down to our ability to be visionary, innovative, and forward thinking, but our people who strive to be ambitious, creative, progressive and aspire to make a difference.
Our Vision is to become a more diverse and sustainable business, so we are delighted to learn from our 2021 Diversity & Inclusion survey our people reported we are a great place to work, scoring above our competitors in opportunities for growth, development, and leadership. This sets us in the spotlight for supporting our people with their growth and development in their careers, excellent work life balance and new hybrid working.
High on our agenda and key to our diversity and inclusion targets, is supporting our people’s mental health and wellbeing. To help us achieve this, we have partnered with Mates in Mind who will be in raising awareness of mental health within our business and the construction industry.
As a business we are working hard to actively reduce our carbon footprint and endeavour to undertake all activities in an environmentally responsible manner. We are very proud to have achieved CarbonNeutral® company certification, in accordance with The CarbonNeutral Protocol, the leading global framework for carbon neutrality.
Henry Riley is an Equal Opportunity Employer
We welcome applications from candidates who are interested in working with us but are not able to commit to a full-time role and/or would require forms of flexible working. Additionally, we provide hybrid working as standard practice.
We would like you to perform at your best at every stage of our recruitment process. Please contact us if you require any adjustments that would support you throughout your application.
No Agencies Please